The invoice pile, read and checked before filing week starts.
In the last week before a filing deadline the documents arrive the way they always do: a folder of PDFs from one client, twelve phone photos from another, a bag of receipts from the third. Somebody types them in, checks the totals by eye, and the errors surface at month end when there is no time left to fix them.
The problem
- Client documents arrive as PDFs, scans and phone photos, all in the same week.
- Every invoice is keyed in by hand and checked by eye.
- Juniors ask the same regulation questions the office answered last year.
What we would set up for you.
Invoice & document processing
Reads supplier, number, date, line items, tax and total from a PDF, a scan or a phone photo, recalculates the totals and the tax, checks for duplicate invoice numbers, and posts clean records into the accounting software you already use. Anything that does not add up waits in a review queue instead of being booked.
- retyping
- 0
- or phone photo
- PDF, scan
Document assistant for law & accounting firms
Answers your team's questions from the office's own circulars, memos and internal notes, quoting the document, so a junior checks the source instead of interrupting the senior accountant.
- of answers with a cited source
- 100%
- instead of searching folders
- Seconds
Watch it do the job.
INVOICE #A-20418 · Northline Packaging Ltd · 14 Sep 2026 · 1,200 × corrugated box 40×30 @ 0.85 · Subtotal 1,020.00 · VAT 20% 204.00 · Total 1,224.00 EUR
- Fields read from the scan
- Totals and VAT recalculated: match
- Duplicate check: clear
- Posted to accounts payable
- Northline Packaging Ltd
- A-20418
- 1,224.00 EUR
- Posted, due 14 Oct
Call, set-up, then it runs.
Demo call
We show the automation working live, look at the tools you use today, and tell you honestly whether it fits.
Set-up
We connect it to your accounts and data, test it on real examples, and a person checks its output before it runs on its own.
Run & improve
We keep it running. Every month we measure its accuracy and the time it saves, tune it as your business changes, and widen what it handles as trust grows.
What people ask before they hire us.
What happens when it misreads a figure?
Totals and tax are recalculated from the line items, and anything that does not match, or that looks like a duplicate, is held in a review queue for a person. Nothing questionable is posted quietly.
Our clients send photos over WhatsApp.
PDFs, scans and phone photos are all read. A photo too poor to read reliably is flagged for a person rather than guessed at.
Which accounting software does it post to?
The one you already use. Records are written into your own system or your own spreadsheet; the office's data does not move somewhere else.