An AI agent that answers membership questions and books the trial class.
Instagram brings in the enquiries and they all want the same three things: what does membership cost, when is the reformer class, and can I try it once first. Your trainer is on the floor with a client, so the reply goes out that evening, long after the person has signed up at the studio nearer their office.
The problem
- Membership and timetable questions arrive while every trainer is coaching.
- A trial request goes cold if the reply takes more than an hour.
- January sign-ups flood in, and nobody follows up the ones who never booked.
What we would set up for you.
WhatsApp & Instagram chat agent
Answers from your membership options and class timetable, offers the trial slots you genuinely have free, books them into the schedule and reminds the person the day before. Freezes, refunds and injury questions go to your team with the conversation.
- first reply, any hour
- < 10 s
- WhatsApp and Instagram in one agent
- 24/7
Ad reporting agent
For studios running Meta ads on a new term or a January campaign, a weekly report of spend and cost per trial booking per campaign, with a message the same day a campaign starts spending without producing bookings.
- manual exports
- 0
- or any schedule you pick
- Mon 08:00
Watch it do the job.
Hi! Do you have any slots for laser hair removal this week? How does pricing work?
- Question answered from the clinic's price notes
- Free slots read from the calendar
- Booking written to the calendar
- Front desk notified on WhatsApp
- Instagram DM
- Sat 11:00, consultation
- Not needed
- Confirmed
Call, set-up, then it runs.
Demo call
We show the automation working live, look at the tools you use today, and tell you honestly whether it fits.
Set-up
We connect it to your accounts and data, test it on real examples, and a person checks its output before it runs on its own.
Run & improve
We keep it running. Every month we measure its accuracy and the time it saves, tune it as your business changes, and widen what it handles as trust grows.
What people ask before they hire us.
Our sign-ups are seasonal. Is it worth it in the quiet months?
It does not create demand. In a quiet month its value is that nothing goes unanswered and that the follow-up to people who asked but never booked actually goes out, which is exactly what gets skipped when the studio is calm.
Can it sell a membership?
It explains the options and takes the person to the point of signing up. Payment and the contract go through your own system, with someone on your team confirming.
Will it know when the timetable changes?
It reads the timetable and calendar you already keep, so a class you move or cancel is the class it talks about. Nobody maintains a second list.